Webinar Recording “CTE Enrollment Reporting Basics” pw: CTEdata123

Still not entirely sure what you’re doing when it comes to secondary CTE enrollment reporting? We recorded a webinar to help out!

Refresher on Enrollment Reporting Webex Recording 4/18/2020 pw: 3pMk4Vvb

Webinar Slides pdf

This webinar reviews the annual CTE student and teacher data reporting cycle, provides information on updates for reporting student enrollment, and does a deep dive into reporting on work-based learning for secondary programs.

  • 4:47 – What is CTE enrollment reporting? Leads into secondary reporting changes for 19/20 enrollment.
  • 15:25 – New for secondary – how to report on work-based learning
  • 33:28Postsecondary reporting changes for 19/20 enrollment.

Enrollment Submission File Formats

Middle School File Format Enrollment 2019-2020 AY

Secondary File Format Enrollment 2019-2020 AY

ATC – District College – CDOC File Format Enrollment 2019-2020 AY

What is Student and Active Teacher data?

The CTE database contains demographic and programmatic information for secondary and postsecondary level students. Through the CTE data collection site (ve135.cccs.edu), schools and districts report enrollment and follow-up (placement) information for CTE students, but information for postsecondary students having academic and undeclared majors is also collected.

The Active Teacher data is used by schools to record which CTE programs their instructors are teaching in during the current school year.

Who must report CTE student and teacher data?

Any school with active or contracted CTE programs. Even if you do not report FTE for CTA reimbursement to CCCS or participate in Perkins funding, you must still report your CTE student and teacher data every year. A 5-year trend analysis of enrollment and placement data is required for program renewals.

Why does CTE student data have to be reported?

To comply with state CTA and federal Perkins regulations for CTE funding, CCCS is required by law to collect Colorado CTE enrollment and follow-up student data each year.

The data is used in five main areas –

  • To calculate federal Perkins funding allocations,
  • To generate the annual statewide and institution level Perkins performance metrics,
  • To generate the 5-year trend reports used in the program approval process,
  • To generate the legislative Career and Technical Act Annual Report,
  • To determine Civil Rights monitoring visits.

How do I report CTE student and teacher data?


All CTE enrollment and placement (follow-up) reporting may be done within the CTE data collection website with the exception of postsecondary enrollment in programs offered at CCCS System colleges. That data is imported by CCCS separately.

You have the option of submitting the CTE enrollment and follow-up (placement) in a data file upload or by single record entry. Instructions on how to do this can be found within the data collection website. You must have a login account to access the website; log-in access is determined by the college or school district’s primary contact.

When should the data be reported?

Due dateDescription
July 31Secondary CTE student enrollment data must be submitted to CCCS
July 31Active teacher updates and additions
August 31Postsecondary CTE enrollment data submitted by this date for Aims, CMC, TCR, Department of Corrections, Division of Youth Corrections, PTC, and EGTC.
March 31Follow-up data must be submitted to CCCS from all institutions.